Workspaces & billing

5 min read

One plan across several workspaces

An organization groups several workspaces under a single subscription with one shared pool of AI credits. It is the answer to “we run six client workspaces and want one invoice”. If you have one workspace, you do not need one — and Clearly will never create one for you behind your back.

What an organization is

One subscription

The plan and the seat count live on the organization, not on each workspace. One payment method, one invoice, one place to change the plan.

One AI pool

Every attached workspace debits the organization’s shared credit pool instead of its own allowance, so a busy month in one workspace draws on the same budget as a quiet one in another.

Separate content

Workspaces stay completely separate. Documents, canvases, files, projects and members are per workspace — an organization groups the billing, never the work.

The rules, exactly

These are enforced, not intended. Where a rule is guaranteed by the database rather than by the app, it says so.

One workspace, one org
A workspace belongs to at most one organization. Attaching a workspace that already has one is refused and the refusal names the organization it is in. This is enforced by a unique index on the link table, so it holds even for a direct database write.
Attaching needs both claims
You must be an owner or admin of the organization AND of the workspace. Being an admin of the organization does not entitle you to pull in a workspace you do not run — that would rope its billing into the organization’s subscription.
Detaching is always available
A detached workspace keeps all of its content and its own billing row. It simply stops rolling up to the organization’s subscription and shared pool.
Deleting a workspace cleans up
The workspace is unlinked automatically. If the organization is left with no workspaces and no subscription, it is deleted too. One holding other workspaces is kept; so is one with a live subscription, because deleting the row would leave that subscription with nothing to cancel it from.
Deleting an organization
Refused while any workspace is still attached, and the refusal tells you how many. Detach them first. Only the organization’s owner may delete it.
Cancelling the subscription
The organization survives with its members and workspaces intact. Its plan resets to free, seats to one and the shared pool to zero — usage falls back to each workspace’s own allowance.

Do you need one?

Probably not

One workspace — solo or a team — bills on its own and has its own AI allowance. That is the ordinary shape and it needs no organization. Clearly does not create one implicitly: there is no hidden org behind your account.

Yes, if…

You run several workspaces — one per client, per brand or per team — and you want a single subscription, a single invoice and one pool of AI credits across all of them. That is what an organization is for, and it is the only thing it does.

How to set one up

  1. Open Settings → Workspace. The Organization section lists any organization you belong to.
  2. Create one, or attach the workspace you are in to an existing organization. Attaching asks for the organization; the workspace is the one you are currently in.
  3. Move billing to the organization by subscribing from its billing panel. The plan and seat count then live on the organization and size the shared pool.
  4. Attach your other workspaces the same way — each from inside that workspace, so the ownership check can see that you run it.

Common questions

Can a workspace belong to more than one organization?

No. A workspace belongs to at most one organization, and this is enforced by a unique constraint in the database — not only by the application. Attaching a workspace that already has an organization is refused, and the message names the organization it is already in. Detach it first.

What happens to my organization when I delete a workspace?

The workspace is unlinked automatically. If that leaves the organization with no workspaces at all, and it has no active subscription, the organization is deleted with it. An organization that still holds other workspaces is kept, and so is one with a live subscription — deleting that row would leave the subscription with nothing to cancel it from.

Do organizations share AI credits?

Yes. When a workspace belongs to an organization, its AI usage is debited from the organization’s shared pool rather than the workspace’s own. The pool is sized from the organization’s plan and seat count.

Do I need an organization to use Clearly?

No. Organizations are created on demand, never automatically. A solo account and a single team workspace both work without one, and most accounts never need one. Create one when you want several workspaces on a single subscription.

What happens to the organization if I cancel the subscription?

The organization keeps existing and keeps its members and workspaces. Its plan resets to free, its seat count to one and its shared AI pool to zero, so usage falls back to each workspace’s own allowance.

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